Huddles

Start a huddle

1. Open a conversation and click Huddle in its header. To start from scratch, click the + at the bottom of the sidebar and choose Huddle - this creates a new conversation for the call, named after you (for example Maya's huddle). In a topic you belong to, click Huddle at the top of the topic to do the same. A huddle started from a topic is filed there, so everyone in the topic can open it, with its recording and transcript.
2. Turn on your microphone or camera if you want them. Both start off.
3. Click Start now, or Create huddle when you started from the sidebar or a topic. You go straight into the call.

Every button that takes you into a call carries a consent line, and joining means you agree. While anyone with the link can join, it reads This huddle is recorded and transcribed. Anyone with the link can read the conversation and transcript afterwards. By joining, you agree. In an invite-only huddle it says the recording and transcript are shared with its participants.

How others join

• They get a ring. Everyone in the conversation sees a Huddle starting now prompt with Join call and Not now, and gets a push notification on their phone or computer. Join call takes them straight into the call. Answering or declining on one device stops the ring on all of them. People whose in-app notification level is Nothing are not rung.
• They join from the conversation. A Live now card with a Join call button appears in the conversation and takes them straight in. Its row in the sidebar turns red while the call is live.
• You add them. Click Add people in the lobby or in the call's people list and pick space members. They are added to the conversation and rung. Anyone added to the conversation another way while the call is live, such as with an @mention, is rung once too.

Join call in the conversation's header, and a huddle link opened on its own, show the lobby first. There you can check your camera preview and set your microphone and camera before you click Join call.

A huddle holds up to 8 people at the same time. It ends by itself 30 seconds after the last person leaves, or after 5 minutes if nobody joins.

Invite a guest

Guests are people outside your space. They need no account.

• By link. Every huddle has a short link such as naumu.ai/h/abc-defg-hij. Copy it from the lobby, the huddle card, Add people, or the call's More menu. Whoever opens it types a name and joins.
• By email. In Add people, type an email address. The guest gets an invitation with their own link.

A guest sees only one stretch of the conversation, and can chat in it. They never see the rest of your space.

• It opens at the line Guests can see the conversation from here, which appears when you invite the first guest to a live call. For a scheduled huddle it appears when the call starts, so what your team writes before the call stays with your team. A guest who opens the link early reads The conversation opens when the call starts.
• It closes at the line Guests can see the conversation up to here, which appears once Naumu has posted the recap after the call. From then on the guest's page says the conversation is closed for guests, and the recap and transcript stay available to them.
• While it is open, the messages guests can read are tinted and the conversation's header shows Shared with N guests. During that time Naumu answers there from public knowledge only and changes nothing in your memory.

Once it has closed, the huddle takes no new guests. Start a new huddle to bring guests back.

You stay in control of the link:

• Turn off Anyone with the link can join to make the huddle invite-only. Emailed invitations keep working.
• Click Reset link to replace the link. The old one stops working.
• After you remove a guest from a call, new guests can't join by link until you click Allow new guests.

In the call

The control bar holds your microphone and camera, Share your screen, Raise hand, Chat, and Leave.

• Chat opens the conversation beside the call. A counter on the button shows messages that arrived while it was closed.
• The arrow next to the microphone or camera button switches your microphone, speaker, or camera. The microphone's menu also turns Call sounds on or off.
• Hover a person's tile to Pin them.
• A Recording marker with the call's running time stays in the header for as long as the call is recorded. Right after the call starts it reads Preparing to record until audio is actually being captured, and it reads Not recording if the recording stops.
• The people button at the right of the header shows how many are in the call. Click it to see who is there.

If you manage the huddle, a tile also offers Mute participant and Remove from call, the More menu has End huddle for everyone, and the pencil next to the title renames the huddle and its conversation.

Keep the call in view

You can keep working in Naumu during a call. Moving to another part of the app does not drop it, and the Huddle button and the huddle card in the conversation read Return to call.

• In the browser, click Pop out to move the call into a small floating window that stays on top. The call also pops out by itself when you move to another part of Naumu, and docks back when you return. This needs a browser that supports floating windows, such as Chrome or Edge.
• In the desktop app, the call opens in its own window. Shrink turns it into a small always-on-top tile, and Expand brings the full call back.

Schedule a huddle

1. Click Huddle, then Schedule for later.
2. Pick a day, a start time, and a length, then click Next: who is in.
3. Pick members, type guest emails, and click Schedule.

A Huddle coming up card appears in the conversation, where each person answers Yes, Maybe, or No. Email guests get an invitation with a calendar file, and so do you, so the huddle lands in your own calendar too.

Members who answered Yes or have not answered are rung:

• Five minutes before the start. Guests get a reminder email at the same time.
• At the start time, if nobody has started the call yet.
• When a guest arrives. A guest who opens the huddle link from 10 minutes before the start rings you with [name] is waiting in the lobby, once per guest.

Use Reschedule or Cancel on the card to move or call off the huddle. Rescheduling resets everyone's answer and emails guests the new time. You get your own copy of the new time or the cancellation, with an updated calendar file.

You can also ask Naumu in chat to start or schedule a huddle for you.

After the call

When the call ends you are back in the conversation, and the huddle card becomes a record of the call:

• How long it lasted and who joined. Click the faces to see who joined and who did not.
• The audio recording and transcript. The transcript names each speaker it can match to a person; the rest stay labelled by speaker number. Click any line to jump the recording to that moment. Meeting notes covers everything the transcript can do.
• A write-up from Naumu. If the call had at least 90 seconds of speech, Naumu replies in the conversation with a write-up.

A call with guests gets two write-ups. The recap comes first and guests can read it: what was said, what was agreed, and the next steps. After the line Guests can see the conversation up to here, a Debrief of [call] card marked with a lock follows, and under it Naumu's debrief for your team: decisions, who committed to what, and the changes it made to your memory. Guests never see the debrief. Jump to the call on the card scrolls back to the huddle card.

Guests invited by email get the recap and the full transcript by email. Guests who joined by link do not, but they can read them again through the link.

Read a finished huddle through its link

If anyone with the link could join from the moment the call started, and nobody has made the huddle invite-only since, the huddle's link keeps working after the call as a read-only page. Whoever opens it sees what guests saw: the huddle card with the recording and transcript, the chat from while the conversation was open to guests, and the recap. They never see the debrief or anything else in your space. A message a member edits after the conversation closed for guests is hidden from guests and from the link.

• No guests, nothing to read. If no guest was ever let in, the link only says the huddle has ended, who hosted it, when it ended, and how long it ran.
• Invite-only huddles stay closed. Their link shows no conversation. Emailed guests keep their own links.
• Opened up mid-call stays closed. If a huddle was switched to anyone with the link after the call started, the people already in it agreed to share only with its participants, so its link shows no conversation.
• Older huddles stay closed. Huddles held before October 9, 2026 are never readable through the link.

To stop sharing a finished huddle, open Link settings next to its link on the huddle card:

• Turn off Anyone with the link can read the conversation to make it invite-only. The link stops showing the conversation, recording, and transcript at once, and for good: turning the setting back on does not reopen it. The same goes for a huddle made invite-only during the call.
• Click Reset link to replace the link. Old links stop working, including those in emails, and say This link has expired. Share the new one with whoever should read the conversation.
• If you removed a guest during the call, the link stays closed after it too, until you click Reopen the link.

On your phone

Huddles work in your phone's browser. The lobby and the call fit the screen, and the chat opens over the call. Screen sharing is not available on phones.

Who can do what

• Start, schedule, add people, invite guests, mute, remove, end for everyone - anyone who can edit the conversation can do these. Space owners and admins can do them in any conversation they can read.
• Join and talk - everyone else in the conversation, and guests.

Related

• Meeting notes - record meetings that happen outside Naumu.
• Focus - your inbox, where a conversation with a live huddle shows up in red.
• Members & sharing - roles and who can edit what.