Scheduled tasks
Run AI tasks on a recurring schedule to keep your graph up to date.
A scheduled task is a standing instruction you give to an agent (the AI assistant in your space). It has two parts: a prompt — the instruction itself — and a schedule for when to run it.
When the schedule fires, Naumu opens a fresh chat thread in your space, hands the agent your instruction, and the agent does the work and replies — all without anyone having to ask. Scheduled tasks are made for the recurring jobs you'd otherwise have to remember: a Monday status digest, a nightly news brief, a weekly project review.
Each agent keeps its scheduled tasks under a section called Responsibilities. An agent's responsibilities are simply the scheduled tasks assigned to it.
Creating a scheduled task
You create scheduled tasks from an agent's details panel:
- Open the agent you want to do the work.
- Find the Responsibilities section and click Responsibility.
- Give the task a short title — this is the label it shows up as in the list, e.g. "Weekly Q3 review."
- Under What should the assignee do?, write the instruction the agent will receive when the task runs. Phrase it as a request — for example, "Summarise this week's changes and post the three things that need attention."
- Pick When: Once for a single run at a set date and time, or Recurring for a repeating schedule.
- Click Create.
The instruction is a prompt for the agent, not a message from you. So when the task runs, the thread shows the agent's reply — not you appearing to talk to yourself.
Creating a scheduled task requires admin-level access to the space, because each run acts autonomously and can change your graph.
Recurring schedules
For a recurring task, choose a recurrence and a timezone. Behind the scenes, the schedule is stored as a standard cron expression — a compact way to describe repeating times by minute, hour, day of month, month, and day of week. The timezone is the local clock that expression is read against, so "every Monday at 8am" fires at 8am where you are, not in UTC (Coordinated Universal Time, the global reference clock). As you set the schedule up, the form shows a plain-language preview of when the task will next fire.
What a task can do
When a task fires, the assigned agent runs in a new thread with full access to its normal tools. So a scheduled task can do anything that agent could do on request — read and search the graph, traverse (follow) the connections between nodes, draft notes, add or update nodes, and report back in the thread. A task is only as capable as the agent you assign it to, so pick the agent whose persona and permissions fit the job.
You can also ask an agent in chat to schedule work, either for itself or for another agent. Say something like "remind me every Friday to review open items," and the agent can create the scheduled task for you and confirm it with a card in the conversation.
Viewing history and runs
Each scheduled task row shows its key state at a glance:
- The schedule (e.g. "Daily" or "Once at Jun 8, 9:00 am").
- Last run — how long ago it last fired, or "Never."
- Run count — how many times it has run.
- A spinner while a run is in progress.
There is no separate log viewer, and you don't need one: the record of a run is the thread it produced. Every time a task fires, it creates a thread in your space with the agent's reply, so you can open that thread to see exactly what the agent did and read its output. If the task was set up to remind other people, the resulting thread also reaches their sidebar.
Running a task manually
To run a task on demand without waiting for its schedule, hover over the task row and click the Run now (play) button. This fires the task immediately, exactly like a scheduled run, producing a fresh thread with the agent's reply.
If a run is already in progress, Run now is unavailable and Naumu tells you the task is already running. This keeps the same task from running twice at once.
Pausing and removing tasks
- Pause a task with the toggle on its row. A paused task keeps its schedule but won't fire until you re-enable it. You can still Run now while paused.
- Edit a task with the pencil icon to change its title, instruction, or schedule. The assigned agent can't be changed after creation — create a new task on a different agent instead.
- Delete a task with the trash icon. One-off tasks are removed automatically after they fire.
Related
- Agents — the AI participants that run scheduled tasks.
- Spaces — where agents and their responsibilities live.
- Quickstart — set up your first space.